Student Information System (SIS)

For Students: SIS FAQs

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• Sessions time out after 20 minutes

The SIS Regularly Scheduled Maintenance period is from 5-7 a.m. daily. There may be service disruptions during these times.

If you are on your phone, click the menu icon  on the left to see the menu options:

If you are on a laptop or computer, click the menu icon  at the top left to see the menu options:

• You can grant access to guests (e.g., family members) to view academic and financial aid information in SIS.
• Guests do not have the ability to edit information in SIS.
• To grant guest access, select Manage Guest in the left navigation panel in SIS. Select Add Guest User, agree to the terms and conditions, add the guest name and email, and check the menu items you want the guest to view.
• As part of the University’s annual security process, the access for your guest user will expire after one year. If you would like the deprovisioned guest to continue to have access to view your information, please go to Manage Guests and select Edit Permissions to re-grant access.

To view and/or change your SIS primary name:

1. Select My Profile from the left-hand menu. 
2. Select Biographical Information.
   
3. Your Primary Name information will be listed under the Biographical Info tab. If changes are necessary, complete the SIS Primary Name Update form available on the University Registrar's website.
   

To update your current mailing address in SIS:

1. Select My Profile from the left-hand menu.
2. Select Contact Info.
   
3. Select the pencil icon to the right of the mailing address field.
   
4. Update Country, Address, City, State, and Postal fields as necessary.
5. Click Save once all changes have been made.
   
6. After you have clicked on Save, a pop-up success window will appear indicating the mailing address was updated.
   

The screenshots are for reference purposes; dates will vary by semester.

1. Select Enrollment from the left-hand menu in SIS.
2. Select Enrollment Dates.
   
3. You will see your Enrollment Appointment date and time in the top-right portion of your SIS screen.
   
4. For additional enrollment information, select a term.
   
5. Scroll down to the Enrollment Appointments section.
   

The screenshots are for reference purposes; dates will vary by semester.

Schedule Builder is a tool that allows you to build multiple options for possible schedules for the upcoming term.

Watch this 5-minute Schedule Builder video (also embedded below) or skip ahead to the specific time sections listed below:

• Import & Add Classes (00:45)
• Narrow Class Selections by Section (01:20)
• Build Schedule Options (02:08)
• Save "Favorite" Schedules (03:04)
• Enroll in a Favorite Schedule (03:53)

How to Compare Schedules (not covered in video):

If you want to compare multiple schedules at once in Build My Schedule:

• Toggle to each schedule you want to compare. While viewing each schedule, select Add to Compare.
  
  • Note: Only three schedule options can be compared at one time.
  
• Once you have selected the schedules you want to compare, select Compare at the top right of the screen. This button will only appear once you have two or more schedules selected. 

You can enroll in classes from Build My Schedule, Planner, and Shopping Cart.

• Build My Schedule
  
  • Build multiple options for possible schedules for the upcoming term (see gray bar above for video).
  • See classes you're currently enrolled in along with options you're still considering.
• Planner
  
  • Plan future classes across your entire academic career.
• Shopping Cart
  
  • Place classes in which you intend to enroll for the upcoming semester.

The screenshots are for reference purposes; dates will vary by semester.

• To find out your position on the wait list, select Enrollment in the left navigation panel, and then select View Wait List.
  
• You have to be the first eligible student to be enrolled in a class from the wait list. If you have a hold, exceed the maximum number of credit hours, and/or are enrolled in a class that presents a time conflict, then you are not considered an eligible student.
  
  • To see if you have a hold and learn how to resolve it, select Dashboard in the left navigation panel in SIS. If you have questions, contact the department that placed the hold.
  • To avoid being bypassed due to time conflicts or exceeding credit limits, designate a class to drop if you become eligible to be added. To do this, select Enrollment in the left navigation panel in SIS, and then select Edit Enrollment. Next, edit the class with the wait list, and then choose a currently enrolled class to drop.
  • If you are trying to get into a wait listed lecture with an associated discussion or lab, there are two wait lists. You will need to be eligible for both the lecture and its associated discussion or lab wait lists before you will be enrolled.
• The wait list process runs multiple times a day in SIS. Each time the process runs, SIS automatically enrolls students in spaces that have become available in a “first-on, first-off” basis.
• If you were on the wait list and have received “ad hoc” instructor consent to enroll in the class, first use the Drop feature to drop yourself from the wait list, and then re-enroll.

• Wait listed lecture? If you prefer a wait listed lecture over your current one:
  
  • Add yourself to the wait list for that lecture.
    
    • Check the Wait List if Class is Full checkbox. 
    • Select Drop the Class below if enrolled in the class above the box. 
    • To change the class you wish to drop, select Edit Enrollment. 

• Wait listed discussion or lab? If you prefer a wait listed discussion or lab over your current one:
  
  • If you want to remain in the same lecture, there is no way to make this change without being added to the end of the wait lists for both components.
    
    • Drop or swap the lecture and associated discussion or lab and complete the enrollment process for the new desired lecture and lab/discussion.
    • You will be added to the end of the wait list for both components.

The screenshots are for reference purposes; dates will vary by semester.

If you're having trouble adding, dropping, or editing classes, make sure you are eligible to enroll. The following may impact your eligibility:

• Holds
  
  • To see if you have a hold and learn how to resolve it, select Dashboard in the left navigation panel in SIS. If you have questions, contact the department that placed the hold.
• Enrollment Dates
  
  • Confirm your enrollment dates to be sure it is not too early for you to enroll. To do this, select Enrollment in the left navigation panel in SIS, and then select Enrollment Dates.
• Maximum Credit Hours
  
  • Confirm that you have not met your school’s maximum credit limits, which may vary during the enrollment period. To see the hours, select Enrollment in the left navigation panel in SIS, select Enrollment Dates, and then expand the Term.
• Instructor Permission
  
  • Review the "How do I enroll in an 'instructor permission' class?" FAQ.
• Wait List
  
  • Review the "How does the wait list work in SIS?" FAQ.
• Time Conflicts
  
  • Use Swap to simultaneously drop one class and add another.
• Class Requirements
  
  • Carefully review the class description in SIS.

• If a class requires instructor permission to enroll, you will be prompted to enter a justification for enrolling in the class.
• The class will be listed in your Shopping Cart as pending, with a clock icon.
• If the instructor grants consent:
  
  • You will receive an automated email notifying you of consent.
  • The clock icon will become a green icon with a checkmark.
  • You will enroll following the normal process, before the expiration date, which varies from 24 hours to 10 days, and is listed in the automated email.
    
    • Note: If you miss the expiration date, you must delete the class from your Shopping Cart and re-request consent.

The screenshots are for reference purposes; dates will vary by semester.

• Select Enrollment in the left navigation panel in SIS, and then select Edit Enrollment. Only classes that are available to edit will be shown.
• In Edit Enrollment, you can:
  
  • Change your discussion or lab section (it must be open to do this).
  • Change the grading basis (i.e., Graded or Credit/No Credit) for a class you’re already in (not available for all classes).
  • Change the credits for a variable credit class.
  • Change or add a class to drop if enrolled from the wait list.
    

• If a class has a lecture and an associated discussion or lab, Drop will drop both components.
• If you are having difficulty dropping a class, check with the University Registrar to ensure you are within the current add/drop/withdrawal dates.
• If dropping a class will cause you to go below the minimum credits required by your school, then you will be unable to drop it. Instead, use Swap to drop and add another open class simultaneously.
• If you wish to go below the minimum number of credit hours as a part-time student, you must contact your school of enrollment.

• Use Swap to simultaneously drop one class and add another.
• If you are attempting to Swap into a waitlisted class, you will be added to the waitlist while remaining enrolled in your current class. Once you are removed from the waitlist, you will be enrolled in your desired class and unenrolled from the class you chose to Swap. You will be notified of the change via email.
• If you want to change your associated discussion or lab, DO NOT use Swap; use Edit Enrollment instead.
• If there is a time conflict or you are trying to take too many credits, then Swap will not work.

The screenshots are for reference purposes; dates will vary by semester.

• Find the classes in which you would like to enroll.
  
  • Search Classes by Semester
    
    • This tool allows you to search for classes offered in the current or upcoming term.
    • Select from the filters, including Term, Department, Subject, Traditional Requirements, or Attributes & New Requirements.
    • Narrow results by selecting from more filters.
  • Browse All Classes
    
    • This tool allows you to view classes by subject that have been offered in past terms and may be offered in future terms.
• Once you find a class in which you'd like to enroll, select Add to Shopping Cart.
• Wait until your scheduled enrollment date, and select Enroll.

The instruction mode listed now for a course may change. Classes currently offering an in-person option may, if circumstances change for the instructor or the University, move entirely online, either before the first day of classes or during the semester. Likewise, classes that don’t currently offer an in-person option may add one before the first day of classes (an added in-person option would not be mandatory). Please pay close attention to your UVA emails from the UVA Registrar and to the UVACollab or Canvas site for each of your courses.

The screenshots are for reference purposes; dates will vary by semester.

1. Select Find Classes and then Search Classes by Semester from the left-hand menu in SIS.
   
2. Select  the semester you want from the drop-down menu.
3. Select More Filters.
   
4. Select Instruction Mode.
   The instruction mode indicates how a course will be delivered.
   
   • In Person (P) - All instruction occurs on specific days/times and in a specific physical location. Instruction is not available remotely.
   • In Person with Remote Option (PR) - All instruction occurs on specific days/times and in a specific physical location. Instruction is available remotely.
   • Hybrid (HY) - Some instruction occurs on specific days/times and in a specific physical location.  The remainder of instruction is delivered virtually, either synchronously or asynchronously.  All in-person instruction is not available remotely.
   • Hybrid with Remote Option (HR) - Some instruction occurs on specific days/times and in a specific physical location.  The remainder of instruction is delivered virtually, either synchronously or asynchronously.  All in-person instruction is available remotely.
   • Online Synchronous (OS) - All instruction is delivered virtually and at least one class meeting (including exams) is scheduled at a specific day/time. 
   • Online Asynchronous (OA) - All instruction is delivered virtually and no class meetings (including exams) are scheduled at a specified day/time.
   
   
5. Select the class to view additional information.
   
6. The Instruction Mode for the course will be listed under Details.
   

The instruction mode listed now for a course may change. Classes currently offering an in-person option may, if circumstances change for the instructor or the University, move entirely online, either before the first day of classes or during the semester. Likewise, classes that don’t currently offer an in-person option may add one before the first day of classes (an added in-person option would not be mandatory). Please pay close attention to your UVA emails from the UVA Registrar and to the UVACollab or Canvas site for each of your courses.

The screenshots are for reference purposes; dates will vary by semester.

1. Select My Schedule from the left-hand menu in SIS.
2. Select your semester of interest from the drop-down menu.
   
3. Select a class from your class schedule to see additional course information.
   
4. The Instruction Mode will be listed in the Details section of the expanded course information.
   The instruction mode indicates how a course will be delivered.
   
   • In Person (P) - All instruction occurs on specific days/times and in a specific physical location. Instruction is not available remotely.
   • In Person with Remote Option (PR) - All instruction occurs on specific days/times and in a specific physical location. Instruction is available remotely.
   • Hybrid (HY) - Some instruction occurs on specific days/times and in a specific physical location.  The remainder of instruction is delivered virtually, either synchronously or asynchronously.  All in-person instruction is not available remotely.
   • Hybrid with Remote Option (HR) - Some instruction occurs on specific days/times and in a specific physical location.  The remainder of instruction is delivered virtually, either synchronously or asynchronously.  All in-person instruction is available remotely.
   • Online Synchronous (OS) - All instruction is delivered virtually and at least one class meeting (including exams) is scheduled at a specific day/time. 
   • Online Asynchronous (OA) - All instruction is delivered virtually and no class meetings (including exams) are scheduled at a specified day/time.
   

1. To review the grading option for each of your courses, select Academics from the left-hand menu.
2. Select Grades.
   
3. The grading option for each course will be listed under the Grading column.
   
   If your class grading option is Student Option: to change the grading basis to Graded, please follow steps 1-7 below.
   
   1. Select Enrollment from the left-hand menu in SIS.
   2. Select Edit Enrollment.
   3. Click Edit to change the grading basis for the desired course
      
   4. Select the new grading option from the drop-down menu.
      PLEASE NOTE: If the option to change a course section or credit hours appears, please do not make any changes to these options. Click Continue until you see the option to change the grading basis and select a new grading basis.
   5. Click Continue once you have selected a new grading basis.
   6. Confirm the grading changes and click Continue to save changes.
      
   7. Review confirmation of changes and click Ok.
      

The screenshots are for reference purposes; dates will vary by semester.

1. Select My Schedule from the left-hand menu in SIS.
2. Select Class Exams.

The screenshots are for reference purposes; dates will vary by semester.

1. To review the final grade for each of your courses, select Academics from the left-hand menu.
2. Select Grades.
   
3. The grade for each course will be listed under the Official column.
   

As of Feb. 7, 2022, you can view your academic requirements using the Degree Progress tool. Instructions are available in the "Degree Progress, Academic Requirements, and What-If Reports in SIS" webpage.

The screenshots are for reference purposes; dates will vary by semester.

1. In SIS, go to Academics and click on Graduation. Click Apply for Graduation.
2. Select the program and semester of your intended graduation. Click Apply.
3. In the Confirm Application window, click Apply to confirm application.
4. Verify your Credential Name to be printed on your diploma and your diploma mailing address.
   
   • Changes to your Credential Name can be made through Identity and Access Management. Contact the Office of the University Registrar (UREG) with additional questions.
   • If the diploma mailing address is incorrect, click Edit to update it. (Note: The diploma address may be changed at any time.)
5. You should see your status change to Applied for Graduation within a few seconds after applying. (Note: Your status may be viewed at any time.)

To update your diploma mailing address in SIS:

1. Select My Profile from the left-hand menu.
2. Select Contact Info.
   
3. Select the pencil icon to the right of the diploma mailing address field. 
   
4. Update Country, Address, City, State, and Postal fields as necessary.
5. Click Save once all changes have been made.
   
6. After you have clicked on Save, a pop-up success window will appear indicating the diploma mailing address was updated. 
   

See the UVA Registrar's Diploma information for more.