Zoom Meetings

UVA Zoom Home

1. Visit the Zoom web portal (https://in.virginia.edu/zoomlogin) and log in to your UVA Zoom account.
2. Click Recordings in the left-hand navigation menu to see a list of your cloud recordings.
3. Adjust the date range and status, then search by host, meeting ID, topic, or keyword.
4. Check the boxes to select the recording(s) you would like to download.
5. Click the "More" dropdown button to the right of the recordings, then select Download to download all files related to the recording(s).
6. Locate your downloaded files, which can often be found in the Downloads folder on your computer, then upload them to your preferred storage location.
   
   • ITS suggests using OneDrive, Kaltura, or Panopto for Zoom file storage.
   • For School of Continuing & Professional Studies (SCPS) and School of Education & Human Development, please use Canvas Studio - SCPS or Canvas Studio - School of Education.

See UVA Zoom FAQs.

How to Join a Meeting:

• Click the Zoom link provided by meeting host (for more info, watch the "Joining a Meeting" video).
• Test your ability to use Zoom prior to your first Zoom meeting.
• If you are a student and have problems creating an account and need to join a class immediately:
  
  • Join by clicking the "If you cannot download or run the application, join from your browser" link (sample screen shot below) and create your account later. However, if the instructor requires authenticated Zoom accounts, you must create the UVA Zoom Pro account.
    

How to Host a Meeting:

• After logging in, select "My Meetings" and then "Schedule a Meeting" (for more info, watch the "Scheduling Meetings" video).
• See Zoom Security Best Practices to prevent uninvited guests from disrupting your meetings.

• See Zoom Security Best Practices.

• Using an American Sign Language (ASL) interpreter in your meeting or webinar (Quick Start Guide)
  
  • If you receive a request for an ASL interpreter from an audience member, contact the Student Disability Access Center (SDAC) to coordinate an interpreter for your Zoom session/webinar. SDAC may also contact you directly to let you know that someone in your session will be using an ASL interpreter as an accommodation.
  • For a typical Zoom session/meeting, invite the interpreter just as you would any other participant. A person relying on ASL interpretation has the option to assure the interpreter is always visible. The viewer will “pin the video” so it is always visible to them. It does not affect a recording or what other viewers will see.
  • ZOOM WEBINAR NOTE: When using an interpreter for a webinar rather than a session, they will need to be added as a panelist and be visible for the entirety of the event.
  • You may be asked to use an ASL interpreter in addition to providing live captions. That is a valid accommodation request. Follow additional guidance for providing the live captioning service.
• Use Zoom's Live Transcription feature in your meetings.

Use Zoom's Live Transcription feature in your meetings.

See here for Zoom support documentation on how to use the feature. If Zoom AI Companion is enabled in a meeting, the generated Meeting Summaries will be sent to the meeting host only. The host should evaluate the summary for accuracy and content and make any desired edits in Zoom before sharing it with meeting participants or other parties.

• Visit Zoom Help Center.
• Learn how to contact Zoom support.