Student Information System (SIS)

For Instructors: Grading in SIS

To export course grades from UVACanvas to SIS, follow the steps for exporting grades to SIS in the LTS help portal.

Contact the LTS team for assistance with exporting grades in UVACanvas.

To view your Grade Roster and/or manually submit grades in SIS, follow the steps below:

1. Select Grade Roster from the left-hand menu in SIS.
   
2. Confirm the term is correct.
3. Click on the arrow to change the term.
4. To view the grade roster, click on the class to expand and then click View Details.
   
5. To manually enter a grade, click the Roster Grade drop-down menu to the right of each student’s name.
6. Select appropriate grade. If all students are receiving the same roster grade, see steps 11-16.
7. Click the caret  icon and repeat steps 5 and 6 for each remaining student.
8. Click Save.
9. Confirm all students have been assigned correct grade, click Submit Grades.
   
10. Click Cancel to go back or click Continue. Clicking Continue will change the status of the grade roster to "Ready for Review."
    
11. To assign the same roster grade to all students, click the box to the right of Roster Grade.
12. Click the three dots to the right of Save.
13. Select grade from Roster Grade drop-down menu.
14. Click Set.
    
15. Click Save.
16. Click Submit Grades.
    
17. To correct a student's grade, when the grade roster is in “Ready for Review” status, click Edit/Enter Grades to change the status of the grade roster back to "Not Reviewed." Go to steps 5-9 above.
18. Confirm student grades are correct. Click Approve Grades.
    
19. Click Cancel or click Continue to submit grades. Note: All students must be assigned a grade to approve the grade roster. If you receive an Error Message, go to step 11 to change the status of the grade roster to enter a missing grade for a student.
    
20. The status will change to Approved.
    
21. Once grade roster has been set to Approved and grades have posted to students records in SIS, to change a student's grade go to Changing Grades in SIS.

1. Log in to the SIS Faculty Center.
2. Verify the correct term is displaying (use the Change term button to correct as needed), then click the grade roster icon.
   
3. On the Grade Roster page, enter each student's grade in the Roster Grade column as shown.
   
   Tip: If most students are receiving the same grade (such as Satisfactory/Unsatisfactory), choose Select All or check individual students and enter the grade in the add this grade to selected students box.
4. When you are ready to submit your grades, select "Approved" in the Approval Status drop-down menu and then click Save as shown. A pop-up message will confirm success.
   

   Notes:

   
   
   • If you do not have the option to select "Approved" either another instructor has access — if it is a class with multiple instructors — or there may be an error in how the class was scheduled. While all instructors for a course can import and enter grades, usually only one will have access to approve. Contact your department or school for assistance.
   • Your grades must be in approved status before they will be posted. The process to post approved grades to the students' records runs nightly.
   • Prior to posting, you can change a grade by changing the Approved Status back to "Not Reviewed" but once your grades are posted, you must complete a grade change in SIS (see more below).
   

5. Grading is now complete and students will be able to view their grade in the Student Center the next morning.

If you prefer to calculate your course grades outside of UVACanvas, you can import a spreadsheet containing your scores into UVACanvas and then export the grades to SIS. Follow the steps for importing grades in the Instructure Community to import them into the Grades tool, then follow the steps for exporting grades to SIS in the LTS help portal to export them to SIS.

Contact the LTS team for assistance with importing or exporting grades in UVACanvas.

1. In your Faculty Center, select the grade roster icon next to the class for which you want to submit a grade change.
2. On the roster, click on the change grade button next to the student for whom a change is being made.
   • You cannot change the "W" for withdrawn students.
   • You cannot change the grade if the student has graduated or withdrawn, or is otherwise no longer active.
   • You will not see the change grade button if the change deadline has passed.
   • Note: If the change grade column does not appear, click the expand icon at the top of the roster to open up any columns which are hidden by your browser.

    

   
    
3. Enter the new grade and select a reason for the change. If you select a reason of "Other", you must enter a brief statement explaining why the change is needed.
   
   • Only grades appropriate for the class grading basis, as appeared on your original grade roster, can be selected.
   
    
4. Click Save. You will see a pop-up confirmation message, and the change request will be forwarded for the required approvals.
   
   • If the change is denied by one of the approvers, you will receive an email explaining by whom and for what reason the change was denied.
   • Once the change receives its final approval, you and the student will each receive an email informing you that a change has been processed. You will then be able to view the new grade on the grade roster.